Sales Admin Executive

Who we are:
Nearly all aspects of our lives involve the use of technology. It is how we work and play and do anything in between. This connectivity or use of data is built into the very fabric of our society. It is vital to human progress. Vertiv believes there is a better way to meet this accelerating demand for data — one driven by passion and innovation.

As industry experts and Architects of Continuity, we collaborate with our customers to envision and build future-ready infrastructures. We leverage our portfolio of hardware, software, analytics, and services, to ensure our customers’ vital applications run continuously, perform optimally, and scale with business needs.

Why Join Us?

• Meaningful and Fulfilling Work
• Inspiring and Caring Leaders
• Global Talent Center
Recharge Your Potential

RESPONSIBILITIES:

Handle sales assistant jobs:

• Follow up ordering process.
• Co-ordinate with customers on payment (TTA, LC), forwarder information (EXW, FCA), special shipping instruction if any.
• Handle the shipments from the factory to customer side.
• Issue shipping documents (Invoice, Packing list, HBL/AWB, CO/CQ & other documents required by customers) to customers timely until shipment completed.
• Claim for shortage, wrong of goods from factory.
• Claim with insurance companies in case damaged.
• Declare for import/ export shipments (using ECUS5VINACCS)

Handle admin jobs:

• Reception duties, greeting visitors, receiving, answering phone calls and take messages.
• Manage meeting rooms, reception area and surrounding in a good condition.
• Provide logistics preparation and arrangement for business trips, visits as requested (transportation means, flight, hotel reservations…)
• Assist in organizing meetings, trainings, workshops such as preparing work documents, training materials, and classroom equipment.
• Supporting sales team in preparing bidding documents.
• Responsible for office equipment and administration, e.g lighting, photocopy machine, rental, pantry etc.
• Other responsibilities may be assigned on a case by case basis.

QUALIFICATIONS:

• Bachelor degree in Economic.
• Graduated from Foreign Trade University is preferred.
• Good English skills
• Computer skills (Microsoft office)
• Good communication and teamwork skills.
• Careful, accurate, attention to detail.