Administration Officer

Overview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam? RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University Rewards and Benefits:

• Competitive salary package and allowances
• Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
• Private health insurance and wellness programs
• Professional development and career advancement
• Relocation and visa support
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers
Position Summary This role provides administrative support to the Office for Research & Innovation. Responsibilities include, but are not restricted to: administrative support for meetings, (may include meeting scheduling, arranging catering, secretarial support etc), procurement of office consumables and equipment, designing & printing event materials, claims processing, travel arrangements, support in organizing research events and programs and tracking & accrual of expenses in line with the office budget. The officer may be required to support management of files, manage office mailbox and generating reports as required by the office. This role is expected to support the team within the Office for Research and Innovation with their activities and to help in achieving efficiency in the processes, through a collegial attitude.
Reporting Line Reports to: Acting Senior Manager, Office for Research and Innovation
Key Accountabilities

• Provide high quality support in administrative processes to ensure efficiency in the functioning of the office.
• Follow University policy to procure office consumables/equipment, process payments and design/print materials.
• Coordinate the annual budget development within the office and support in tracking and accrual of expenses.
• Assist in coordinating, organizing and running research related and office events by supporting logistics, catering, publicity and invitations.
• Manage and generate reports, as and when required.
• Support in paperwork for various processes and manage the documentation and filing of the same.
• Manage and address queries in the research office mailbox and direct appropriately to the relevant team member, where required.
• Support the PhD program by processing paperwork for scholarship, where required and assist in budget preparation.
• Support the coordination of materials with the team members for the monthly research newsletter, before compiling and disseminating to academic staff.
• Ensure office share point content is up to date.
• Assist in travel arrangement for the team when the need arises.
• Any other support and functions required for the smooth functioning of the Office for Research and Innovation.

Key Selection Criteria

• A Bachelor’s Degree in a relevant discipline.
• At least 1-year experience in similar position in administrative and procurement tasks.
• Effective communication skills to be able to liaise internally and externally with potential candidates and vendors.
• Well-developed planning, organizational, analytical and problem-solving skills; working independently, or as part of a team.
• Attention to detail and accuracy and demonstrated experience in following protocols and procedures.
• Be proactive in handling issues that raise and have a “can do” attitude.
• Ability to understand complex information and act appropriately.
• High level of proficiency in computer literacy skills, including but not limited to Microsoft Office 365 and Google apps.
• Ability to display appropriate behaviors in line with the position, as per the RMIT Behavioral Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact, Inclusion and Agility)

English Proficiency English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to enter university study while being instructed through the medium of English, as per the RMIT University recognised qualification list. How to Apply Please click on the Apply Now button. When submitting your application, please include the following documents:

• Cover letter
• Curriculum Vitae/Resume
• Qualifications
• National ID card

Applications Close: 21 thg 5 2024 11.59 pm RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region. https://www.rmit.edu.vn/about-us