Purchasing Manager

Purchasing Manager

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests, Team Members, and owners alike.

The Purchasing Managers core responsibilities are to ensure the smooth and efficient operation of the Purchasing Department, procure the items required by the Management at a market competitive price without compromising on quality.

What will I be doing?

As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:

• Maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.
• Have a positive impact, take ownership and initiative to resolve issues, always clearly communicating with both customers and colleagues.
• To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
• To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.
• Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
• Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel.
• Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel.
• Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
• Contribute positively to equilibrium and esprit by providing both guests and team members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.
• Update the purchase order procedures and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorization by the Management.
• Ensure that competitive quotes are obtained as per policy.
• Review all purchase requests and purchase orders processed by each department.
• Conduct market price surveys in coordination with the Senior Accountant and Head Chef on a regular basis.
• Ensure that price comparisons amongst other hotels are done on a regular basis.
• Ensure that all efforts are exhausted in obtaining the best possible quotations.
• Maintain good relations with all hotel departments and suppliers.
• Ensure that all unmatched / open Purchase Orders are investigated, and proper action proposed and taken on a regular basis.
• Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
• Ensure familiarity and adherence to any national or global purchasing agreements are in place.
• Undertake analysis of proposals when required and provide recommendations to the Finance Manager.
• Ensure that all month end procedures are strictly followed, and deadlines are met.
• Assist the Head Chef in ensuring that food cost is kept to a minimum.
• Familiarize with all emergency procedures.
• Maintain an adequate and up to date filing system.
• Liaison with related government departments for the Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.
• Prepare a purchase orders outstanding list for month end purposes.
• Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.
• Conduct regular vendor visitations for high-risk suppliers.
• Flexible in relation to work hours, especially during month end and stock take.
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Strictly follow the code of conduct.
• The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
• Carry out any other reasonable duties and responsibilities as assigned.

What are we looking for?

A Purchasing Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:

• University/College graduate.
• At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.
• Highly proficient in Microsoft Excel, Word and the hotel inventory / purchasing software.
• Ability to lead, provide guidance and develop team members.
• Knowledgeable of supplies.
• Mature and reliable.
• Good command of both written and verbal English to meet business needs.
• Prior experience in related work preferred.
• Ability to be resourceful, creative and maintain flexibility.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!